University of Delaware Library

CIRCULATION AND SCHEDULING POLICIES

Video Circulation | Scheduling | Delivery | Fines | Additional Information

The Film and Video Collection is for use primarily in support of classroom teaching, curriculum, and research. Films and videos may be scheduled in advance by University of Delaware faculty, staff, and graduate students for use in regularly scheduled University classes and for authorized programmatic functions. Videos may be checked out over the counter by University of Delaware faculty, staff, graduate and undergraduate students, and UD English Language Institute students based on availability. The Film and Video Collection is available for viewing in Media audiovisual carrels by users with University of Delaware ID cards, UD English Language Institute students, Delaware State University ID cards, Delaware Technical and Community College ID cards, or University of Delaware Library Public Borrower Cards.

Video Circulation

Faculty, Professional Staff, and Graduate Students

Videos may be circulated over the Film and Video Collection Department service counter by University of Delaware faculty, professional staff, and graduate students based on availability for a seven-day period with one renewal for a maximum of fourteen days. Renewals must be done online by the due date using DELCAT's Books I Have Checked Out. Otherwise the items will be overdue.

Academy of Lifelong Learning Instructors with valid University of Delaware I.D. cards may check out videos from the Film and Video Collection Department Service Desk or schedule videos in advance for classroom showings.

Salaried Staff, Undergraduate Students, and English Language Institute Students


Videos may be checked out by salaried staff, undergraduate students, and English Language Institute students for a three-day period, with no renewals. There is a borrowing limit for salaried staff, undergraduate students, and English Language Institute students of three items at one time.

The media borrower is responsible for returning materials to the Film and Video Collection Department by closing time on the return date. While the Film and Video Collection Department office closes weekdays at 5:00 pm, materials may be returned to the Film and Video Collection public service desk during normal departmental hours.

Return of Media Items: During Film and Video Collection Department hours, please return media items to the Film and Video Collection Department service desk. Note: When the Film and Video Collection Department is closed, please return media items to the Morris Library Main Circulation Desk. Do not return media items via the Book Drop.

For Authorized Borrower Card Application for Faculty, click here.

Faculty may designate a research assistant or staff member to circulate media materials at the Film and Video Collection service desk on his or her behalf. The faculty member's designee must bring an Authorized Borrower Card in the faculty member's name. After this Authorized Borrower Card form has been completed and signed by the faculty member, it can be faxed to (302) 831-4153 or mailed to the Morris Library Circulation Desk. Please allow five working days for processing. To protect faculty members from having Authorized Borrower Card forms submitted in their name without their knowledge, processed Authorized Borrower Cards are mailed to the faculty member for distribution and are not given directly to the authorized representative.

LOAN PERIODS FOR FILMS & VIDEOS
Faculty 7 Days 1 Renewal (for a total of 14 days)
Professional Staff 7 Days 1 Renewal (for a total of 14 days)
Salaried Staff 3 Days Limit 3 Items, No Renewals
Graduate Students 7 Days 1 Renewal (for a total of 14 days); Items must be renewed or returned by the due date to avoid fines.
Undergraduate Students and English Language Institute Students 3 Days Limit 3 Items, No Renewals; Items must be returned by the due date to avoid fines

Restricted Titles
Certain titles are restricted to use within the Film and Video Collection Department. Restricted titles are those which have been scheduled by faculty for use in classroom instruction or are rare / out of print. Undergraduate students, English Language Institute students, and salaried staff may view these restricted titles in Film and Video Collection Department viewing carrels only.

Faculty, professional staff, and graduate students may check out restricted titles for instructional and research use.

Undergraduate students and English Language Institute students may borrow restricted videos for classroom use for one day (24 hours) if approved and scheduled by a faculty member. See the Student Request to Schedule Media form, which can be downloaded and returned to the Film and Video Collection Department Office when completed for scheduling.
Searching Media on DELCAT
All videos are searchable on DELCAT. Since loan periods and availability vary depending on user category and booking status, when reading the DELCAT record for a particular title please note:

The Location note for Restricted titles will read Restricted Loan. See above for information about the circulation of Restricted Loan items. The Location note for non-restricted titles will be Media Loan. Titles listed as Media Loan may be checked out at the Film and Video Collection Department service desk by University of Delaware faculty, students, and staff with a valid University of Delaware ID card.
Media -- In Building Use Only
Videos and films with a In Building Use Only designation in the Location line in the DELCAT record are those titles within the Film and Video Collection Department which have been requested by an instructor who wishes that the video or film be made available within the Library for a specific assignment during a given week. A video that is part of the Film and Video Collection may be placed on In Building Use Only status for a maximum of seven days. These videos are available to all borrowers for 4-hour use only and may not leave the Library. To place a In Building Use Only request, please call 831-1475.

Scheduling

Films and videos may be scheduled by faculty, professional staff, and graduate students responsible for teaching a regularly scheduled class.

To insure the availability of videos and films for classroom showings, media should be scheduled well in advance. It is recommended that videos listed in any course syllabus be scheduled prior to the beginning of the semester in which they are being used.

Scheduling requests for films and videos need to be received by the Film and Video Collection Department at least seven days prior to the first scheduled use or show date. Materials needed within seven days of the use date can be checked out at the Film and Video Collection department service desk on a walk in basis without scheduling.

Videos and films can be scheduled: (a) for pick-up from the Film and Video Collection Department or (b) for delivery to off-campus delivery sites (e.g. Wilmington and downstate). Media items can not be delivered to individual classrooms or faculty/staff/departmental offices.

Videos may be scheduled online using the Media Scheduling Request form or by submitting a paper form (PDF) in person, by fax, or via campus mail. Film and video scheduling requests will not be accepted by telephone.

Media may not be scheduled for an entire semester.

Extension of bookings: Videos that have been scheduled for specific use dates cannot be extended online. To extend media materials already scheduled, please call (302) 831-8419 during Film and Video Collection Department office hours: 8am - 5pm, Monday through Friday.


Delivery of Scheduled Media

Videos may be scheduled for delivery to designated off-campus delivery sites seven days or more in advance of the show date. Deliveries will not be made to on-campus departmental offices, individual faculty offices, projection facilities, or to residence halls.

Faculty who teach at Arsht Hall and other University of Delaware sites may request that videos be delivered to these locations.

When media materials are scheduled for delivery to a designated off-campus site, those materials may be returned either:

 
In person during regular department hours to the Film and Video Collection Department Service Desk, or
 
By UD Campus Mail to:

Film and Video Collection Department
Morris Library
Newark, DE 19717

Media materials scheduled for delivery will include a return address label inside the video case. When returning the item by Campus Mail, simply place the video (in its case) in an Interdepartmental delivery envelope with the mailing label affixed to the envelope. Please do not put more than one item in an envelope as this may cause damage or loss to the item(s) in transit. Please make sure the envelope is clasped shut and / or securely sealed.

Fines

Overdue fines for films / videos will be $5 per day, per item with a maximum of $50 per item. Fines for hourly use will be $1 per hour, per item up to a maximum of $50. Fees and fines are assessed consistently and are not waived.

Borrowers will be charged the cost of a replacement copy of a lost or damaged film or video plus processing costs. The minimum replacement charge will be $75 per item.

Overdue items which are recalled must be returned within 3 days of notice. If a recalled item is not returned by the recall due date, borrowing privileges are suspended until the item is returned.

Borrowers are individually responsible for keeping track of due dates and for returning or renewing library materials by the date due. Recalled items are due on the recall due date. Borrowing privileges are suspended if ten or more items are overdue or if a recalled item is not returned by the recall due date.

Fees are payable at Room 116, Student Services Building, 30 Lovett Avenue. No money is collected at the Film and Video Collection Department. If a billed item is returned undamaged, the replacement fee is waived. Processing fees are not waived, since the library has already incurred the cost of processing overdue and billing notices. Borrowers will be billed for damaged library materials. This fee is applied toward repair or, if necessary, replacement of the damaged item.

MEDIA MATERIAL REPLACEMENT COSTS
Minimum Replacement Fee (Waived if the item is promptly returned.) $75.00
Non-refundable Invoice Processing Fee $10.00
Non-refundable Overdue Fine $50.00
Total Minimum Replacement charge $135.00

Additional Information

Children under 18 years of age who are not University of Delaware students will not be permitted to use the Film and Video Collection Department viewing carrels, with or without a parent or guardian.

Audio cassettes and audio CDs may be checked out at the main circulation desk by University of Delaware students, faculty, and staff for a two week period. Audio cassettes and audio CDs are located on the Lower Level of Morris Library adjacent to the Student Multimedia Design Center offices. A map of the Lower Level is available here.

Return to Film and Video Collection home page.




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    Phone: (302) 831-2965   •   © 2014