University of Delaware Library

Guidelines for Faculty Using Reserves

Course Reserves Home


The Course Reserve service is designed for the Library to enable access to items provided by faculty that are in high demand by students to fulfill their course requirements. Please follow these guidelines when submitting course lists for reserve reading.

On-Site Reserves at the Morris Library
Branch Library On-Site Reserves

Electronic Reserves

Completing the Form

Faculty and instructors may use the On-Site Reserves Form in Microsoft Word to place physical copies of books and selected readings on on-site reserve. (When opening the On-Site Reserves Form from a Morris Library computer, please use the computing site in the Student Multimedia Design Center. Only the computers in the Student Multimedia Design Center computing site have Microsoft Word.) Lists submitted using this form may include library books, VHS tapes, DVDs and/or personal copies of material. Library books will be retrieved by library staff. (Please note that books obtained through Interlibrary Loan cannot be placed on Reserve.) All personal copy material must be brought to the Morris Library Circulation and Reserve Desk before processing can begin.

Please fill in all required fields. Using the "tab" key will move the cursor from one field to the next. A blank form can be obtained by downloading and printing out the form without completing any fields.

Reserve forms should be typed and double-spaced between items for ease of use. On-Site Reserves forms are also available at the Circulation and Reserve Desk in the Morris Library, through academic department offices, or by calling the Circulation and Reserve Office at (302) 831-2455. A reserve item will be made available to students exactly as it is submitted by the faculty member. Complete author and title information is necessary to assist students in identifying material needed for class assignments.

To Avoid Delays in Processing a Reserve List:

Please be certain to include the following information essential to placing items on reserve:

Creating a Basket of Library Books in DELCAT

Faculty and instructors who are placing only library books on reserve may send the Morris Library Course Reserve staff a basket of books via DELCAT.

When you have selected all of the books that are needed for your course reserve list, click on "My Basket" in the upper right corner of the DELCAT banner at the top of the page. You can review and revise your basket of books in this view, or resume searching to add new books to the basket.

E-Mailing the Basket of Books to the Course Reserve staff for Processing

To e-mail this basket of books for processing:

  • Click on "My Basket" in the upper right corner of the DELCAT banner at the top of the page

  • Put a checkmark next to the items you would like to e-mail.

  • Click on "Mail" located directly above your list of items.

  • Under "Records", select whether you are sending selected items or the whole basket.

  • Click on the "Mail" button. (It is in the upper left corner under the heading "Documents in Basket.")

  • In the "Subject" field, type the course designation, including the department code, course number, and section number.

  • In the "Name" field, please type your name.

  • In the "Email" field, please enter the address: reserves@winsor.lib.udel.edu. If you would like a copy for your own records, type in your email address after reserves@winsor.lib.udel.edu, separating the two addresses with only a comma.

  • In the "Text" box, please include the semester or session that the materials can be taken off reserve and the loan period for the material. Loan period options are 2 hour; 1 day; 3 days; or 7 days.

  • Click "Go." The message "Record/s sent" will appear at the top of the screen below the navigation bar.
  • Adding Materials to an Existing Reserve Reading List

    Up to three titles may be added to an existing Reserve list by using an "Add form." "Add" forms are available at the Circulation and Reserve Desk or by calling (302) 831-2455. More than three additions will require a new "Reserve Reading List" form. Reading list forms are available at the bottom of this page, at the Circulation and Reserve Desk, or by calling (302) 831-2455.

    Processing Reserve Forms

    Reserve Forms are processed in order of receipt. Typically five working days is necessary for processing material. Please verify that a Reserve Form has been received and the processing completed before assigning readings. Inquiries can be made by calling the Course Reserve staff at (302) 831-2455.

    If a requested item is not available for course reserve use because it is missing from the shelf, a replacement copy will be ordered after a search has been conducted. Items which are charged to a library borrower at the time a request is submitted to place them on course reserves are recalled immediately.

    Removal of Reserve Materials

    Library materials will be removed from reserve by library staff at the end of the designated semester. Personal copies of monographs, photocopied articles and other personal copies will be returned to the instructor in care of the Department at the end of the designated semester.

    The Circulation and Reserve Office cannot accept responsibility for replacing lost personal copies. Instructors will be notified when a personal copy is 15 days overdue.

    When opening the On-Site Reserves Form or the Electronic Reserves Form from a Morris Library computer, please use the computing site in the Student Multimedia Design Center. Only the computers in the Student Multimedia Design Center computing site have Microsoft Word.

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      Phone: (302) 831-2965   •   © 2012