Guidelines for Faculty Using the Reserve Room

Course Reserves Home

The purpose of the Reserve Room is to make selected required readings available to students in a given course. Because of limited space and the heavy demands placed on the Reserve Room staff, extensive course bibliographies and optional reading materials may not be submitted. Unusually long lists will be returned for pruning. Please follow these guidelines when submitting course lists for reserve reading.

Course Reserves Reading Lists

To place materials on Reserve in the Morris Library Reserve Room, submit all requests on Course Reserves reading lists forms. Course Reserves forms are available via the Web, at the Reserve Desk in the Morris Library, through academic department offices, or by calling the Reserve Room office at (302) 831-1726. A reserve item will be made available to students exactly as it is submitted by the faculty member. Complete author and title information is necessary to assist students in identifying material needed for class assignments.

Faculty and instructors who wish to place course materials on reserve in one of the four University of Delaware Branch Libraries can view guidelines at: http://www2.lib.udel.edu/branches/brchresv.htm

Downloadable Microsoft Word Electronic Document Form

Faculty and instructors may download this Microsoft Word electronic document form to place material on traditional course reserves. (When opening the "Course Reserves Form" from a Morris Library computer, please use the computing site in the Student Multimedia Design Center. Only the computers in the Student Multimedia Design Center computing site have Microsoft Word.) Lists submitted using this form may include library books and/or personal copies of material. Library books will be retrieved by library staff. All personal copy material must be brought to the Morris Library Reserve Room before processing can begin.

Please fill in all required fields. Using the "tab" key will move the cursor from one field to the next; pressing "enter" will add a blank line. A blank form can be obtained by downloading and printing out the form without completing any fields.

When all Course Reserve material has been listed on the Reserve Reading List form, print it out and bring it to the Morris Library Reserve Room along with any personal copy material to be placed on reserve. If you have only library books to be placed on reserve, you may fax the form to the Reserve Room at (302) 831-1481. At this time, Reserve staff cannot accept electronically submitted forms as e-mail attachments.

Completing the Reserve Form

Printed Reserve Form:

Reserve forms should be typed and double-spaced between items for ease of use. For monographs owned by the library: enter the complete call number in the left most column of the form. Consult DELCAT for the correct call number. (For example: HE8689.8 H43 1976.)

Enter all appropriate bibliographic information in the middle column (For example: Head, Sydney. BROADCASTING IN AMERICA. 3rd ed., 1976)

For Monographs Owned by the Faculty Member:

Please leave the left most column marked "call number" blank. The library will place an accession number in this space. In the middle column, please enter the author and title of the book. The title should not exceed two lines.

For Video Cassettes and Photocopied Articles:

Please leave the left most column marked "call number" blank. The library will place an accession number in this space. In the middle column, please enter author and title for a photocopied article or video cassette or a generic title for a collection of materials to be put in one folder to assist students in identifying the item. The description should not exceed two lines. Only one copy of each videocassette and no more than 10 copies of each personal copy title may be placed on reserve. Video rentals cannot be placed on Reserve, only personal copies or videos provided by IT-University Media Services.

To Avoid Delays in Processing a Reserve List:

Please be certain to include the following information essential to placing items on reserve:

Creating a Basket of Library Books in DELCAT

Faculty and instructors who are placing only library books on reserve may send the Morris Library Reserve Room staff a basket of books via DELCAT.

Go to DELCAT, click on "Sign In," and enter your UDelNet ID and password. Search DELCAT to locate the books you wish to place on reserve. As you locate each book, display the full record and then click on the button labeled "Add to Basket" that appears in the left side of the screen under the heading "Full View of Record."

When you have selected all of the books that are needed for your course reserve list, click on "Basket" in the upper right corner of the DELCAT banner at the top of the page. You can review and revise your basket of books in this view, or resume searching to add new books to the basket.

E-Mailing the Basket of Books to the Reserve Room for Processing

To e-mail this basket of books for processing:

  • Click on the "Mail" button. (It is in the upper left corner under the heading "Documents in Basket.")

  • Put a checkmark in the box to enable sending the basket via e-mail.

  • Under "Documents Format" select "Citation."

  • In the "Subject" field, type the course designation, including the department code, course number, and section number.

  • In the "Name" field, please type your name.

  • In the "Email" field, please enter the address: reserves@winsor.lib.udel.edu.

  • In the "Text" box, please include the semester or session that the materials can be taken off reserve and the loan period for the material. Loan period options are 2 hour; 1 day; 3 days; or 7 days.

    • Adding Materials to an Existing Reserve Reading List

    Up to three titles may be added to an existing Reserve list by using an "Add form." "Add" forms are available at the Reserve Desk or by calling (302) 831-1726. More than three additions will require a new "Reserve Reading List" form. Reading list forms are available online via the Web, at the Reserve Desk, or by calling (302) 831-1726.

    Processing Reserve Forms

    Reserve Forms are processed in order of receipt. A minimum of five working days is necessary for processing. Please verify that a Reserve Form has been received and the processing completed before assigning readings. Inquiries can be made by calling the Reserve Room staff at (302) 831-1726.

    If a requested item is not available for course reserve use because it is missing from the shelf, a replacement copy will be ordered after a search has been conducted. Items which are charged to a library borrower at the time a request is submitted to place them on course reserves are recalled immediately.

    Removal of Reserve Materials

    Library materials will be removed from reserve by library staff at the end of the designated semester. We are unable to honor requests for early removal of material on reserve. Personal copies of monographs, photocopied articles and other personal copies are returned to the instructor in care of the Department at the end of the designated semester.

    Focus tapes or other taped material which originated from University Media Services will be returned to University Media Services.

    The Reserve Room cannot accept responsibility for replacing lost personal copies. Instructors will be notified when a personal copy is 15 days overdue.

    Faculty and instructors are invited to participate in the University of Delaware Library Electronic Reserves as well as Traditional Reserves.

    When opening the "Course Reserves Form" from a Morris Library computer, please use the computing site in the Student Multimedia Design Center. Only the computers in the Student Multimedia Design Center computing site have Microsoft Word.

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